European Issuers - a Pan European organisation representing quoted companies in Europe - has published guidance titled Market Standards for General Meetings: see here (pdf). The purpose of the guidance, to quote from the introductory notes, is to achieve "... streamlined communication and operational processes, based on a best practices approach, so as to ensure that information from the Issuer can reach the End Investor and vice versa in a timely and cost efficient manner".For further background information see here.
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